How to Work With GHSC-PSM

To be considered, a prospective GHSC-PSM supplier must:
 

• Comply with U.S. Code of Federal Regulations (CFR), 22 CFR 228, rules for procuring commodities and services financed by USAID
• Adhere to GHSC quality requirements, including the GHSC-Quality Assurance (QA) list of eligible suppliers/products and standards from:
  • U.S. Food and Drug Administration (USFDA)
  • USAID recognized Stringent Regulatory Authority (SRA)
  • World Health Organization (WHO)
  • International Organization for Standardization (ISO)
  • Good Manufacturing Practice (GMP) regulations 
• Have a valid registration from the National Drug Regulatory Authority (NDRA), when product registration is required 

For each health area, the following eligibility criteria apply:

Click this link to be directed to the GHSC-QA Quality Alert Notice.

GHSC-PSM has implemented a product identification, labeling, and data exchange requirement for commodities procured under this mechanism.  A formal requirement is included in all bid solicitations and contracts. GHSC-PSM expects suppliers to implement this requirement with no subsequent impact on ceiling prices in contracts through the duration of the project. For more information on this requirement, please refer to the GHSC-PSM Global Standards Technical Implementation Guide or contact globalstandards@ghsc-psm.org.

The following training session and presentation provides an introduction to ARTMIS that provides more information on the appropriate use of ARTMIS and potentially doing business with GHSC-PSM.

Guidance for Suppliers on the ARTIMIS Vendor Portal (PDFs)

This guidance provides existing and new suppliers on how to access vendor support. 
 

ARTMIS Release 2 Supplier Training (YouTube video)

This video recording of a training session provides a comprehensive presentation for organizations interested in doing business with GHSC-PSM on how to respond to and participate in a GHSC-PSM sourcing event on ARTMIS. This recording is approximately 1.25 hours in length and is in English. You may view all or portions of it at any time.

ARTMIS Release 2 Sourcing-Supplier Job Aid (Powerpoint)

This slide presentation, in English, illustrates the actions required of organizations when responding to a GHSC-PSM sourcing event on ARTMIS: viewing an invitation to a sourcing event; logging onto ARTMIS; viewing, accepting, and responding to a sourcing event; entering a bid; and viewing and sending messages through ARTMIS.

Offerors who meet minimum eligibility requirements are then typically evaluated on the following criteria:

• Price
• Quality
• Lead time
• Registration
• Shelf life
• Past performance

Past performance is evaluated based on how well the supplier meets the terms and conditions of any past or on-going contracts with GHSC-PSM, for example, whether or not the supplier provided the specified commodities by the agreed goods availability date.

Supplier Registration

All suppliers must register in the GHSC-PSM system by clicking “Sign up now.”  

U.S. based vendors must submit their subcontract, electronic funds transfer authorization form, and W-9 tax form.

International vendors must submit their subcontract and wire transfer form. Please note that international vendors must have a United States intermediary bank.

Invoice Processing

When an order is placed, it is documented through an executed agreement in one of the following ways:

• Subcontract — either firm fixed price, firm unit price, or indefinite delivery/indefinite quantity (IDIQ)
• Purchase order (PO) issued under an IDIQ subcontract
• PO issued under a blanket purchase agreement
• Simplified PO

When you submit an invoice to GHSC-PSM, backup documentation is required according to the terms of the executed agreement. The following is a list of backup documents that may be required

• A signed PO under an IDIQ or firm fixed price subcontract, issued by GHSC-PSM. The PO needs to be included in all commodity payment requests.
• Original invoice, issued by the supplier. The invoice needs to reference the PO number and indicate the quantity, per-unit price, tax information, and total.
• Shipping documents, issued by the supplier. This document includes such shipping information as the freight carrier receipt and packing list. The packing list must reference the invoice and PO numbers and indicate weight and quantity of the shipment.
• Certificate of origin, issued by the supplier
• Delivery order/note, issued by GHSC-PSM. The quantity must match that in the packing list.
• Certificate of analysis, issued by the supplier
• Air/sea waybill, issued by the third-party logistics provider or the supplier. The quantity must match that in the packing list. If the shipment is palletized, the number of units and the number of pallets must be listed. 
• Forwarder certificate of receipt, issued by the third-party logistics provider or the supplier. Quantity must match that in the packing list.
• Bill of lading, issued by the third-party logistics provider
• Any additional costs that may be listed in the invoice must be reflected in the subcontract/PO or have received the written approval of GHSC-PSM.

For more details on eligibility requirements and how to become a registered supplier, please contact: PSMSupplierManagement@ghsc-psm.org.

To report any quality or marketing issues related to oral contraceptive tablets with the Blue Lady logo, please contact BlueLadyInfo@usaid.gov.